# Share a file or folder with people

Share a file or folder with one or more people by email, choose whether they can view, download or edit it, and see who has access.

Updated: 2026-10-22  
Source: https://drime.cloud/support/sharing-and-collaboration/share-files-and-folders

Share a file or a folder with specific people by entering their email addresses. Each person gets the access level you choose.

You can share your own items, and items shared with you with **Can edit**.

## Share with people

1. Right-click the file or folder and choose **Share**.

   You can also select it and click **Share** in the toolbar.

2. In **Add people by email**, enter the email address of each person.

   **Suggested people** shows your contacts.

3. Choose what they can do: **Can view**, **Can Download** or **Can edit**.

   **Can view** is selected by default. See [the access levels](#access-levels) below.

4. Optional: write a note in **Add a message (optional)**.

5. Click **Share**.

   ![The Share dialog for the folder Brand refresh 2026, with three people in Who has access and their access levels](https://drime.cloud/media/01M590MQGTWDH90PB7P8NGH4SK/1136f608e5ad-web-share-dialog-members.png)

   **File(s) shared successfully.** confirms it. Click **Done** to close the dialog.

To share with a link instead of addresses, click **Copy link** at the bottom of the dialog. See [Create and copy a share link](https://drime.cloud/support/sharing-and-collaboration/create-a-share-link).

## What the people you share with get

Each person gets an e-mail, Files shared on Drime, with a **View now** button and your message if you wrote one.

People who already have a Drime account find the item in their **Shared** page, under **Shared with me**. People without an account receive a personal link by email: Drime asks you to confirm with **Share with unregistered users?** first. See [Share with people who don't have a Drime account](https://drime.cloud/support/sharing-and-collaboration/share-with-people-without-an-account).

![The Shared page, Shared with me tab, with the Harbor & Pine assets folder and its owner](https://drime.cloud/media/01M590KMR14393KR377V9MRG78/e5ca6bd2b2aa-web-drive-shared-with-me.png)

> **Note**
>
> Sharing a folder gives the same access to everything inside it.

## Access levels

| Level | What the person can do |
| --- | --- |
| **Can view** | Open and preview the item. |
| **Can Download** | View and download. |
| **Can edit** | View, download and change the content: upload into a shared folder, create folders, rename and move items. |

No level lets someone delete items they do not own. For a whiteboard, **Can Download** is not offered. More details: [Sharing permissions explained](https://drime.cloud/support/sharing-and-collaboration/sharing-permissions).

## See who has access

Open **Share** again on the item. **Who has access** lists the owner and every person it is shared with, with their access level. From there you can change or remove someone's access: see [Change or remove access and stop sharing](https://drime.cloud/support/sharing-and-collaboration/manage-access-and-stop-sharing).

## Limits

| What | Limit |
| --- | --- |
| Addresses per share | 50 |
| People you can share with in 24 hours | 500 |
| Share actions | 10 per minute, 60 per hour |
| People shared with from one network in 24 hours | 1,000 |

After sharing with 5 or more people at once, wait 30 seconds before sharing with another large group.

## In a workspace

If you share an item of a workspace with someone who is not a member, Drime warns you before you continue: [**name@example.com**](mailto:name@example.com)** is not on your team.**, with the address you entered.

## If it doesn't work

| What you see | What to do |
| --- | --- |
| **Not a valid email** | Check the address for a typo or a missing part. |
| **You can share with at most 50 recipients per request.** | Share in several smaller groups. |
| **You are sharing too quickly. Please wait … seconds before sharing with another large group.** | Wait the time shown, then share again. |
| **You have reached the daily share limit (500 recipients per 24h). Please try again later.** | You have shared with 500 people in the last 24 hours. Try again later, or share a link instead: see [Create and copy a share link](https://drime.cloud/support/sharing-and-collaboration/create-a-share-link). |
| **Too many share requests from your network. Please try again later.** | Many shares came from your network in a short time. Wait a while, then try again. |
| The person cannot find the item | If they have a Drime account, the item is in **Shared** \> **Shared with me**. Check that you shared it with the address they sign in with. |

## Related

- [Create and copy a share link](https://drime.cloud/support/sharing-and-collaboration/create-a-share-link): Create a link anyone can open to view and download a file or folder, copy it in one click, share several items at once or turn the link into a QR code.

- [Protect a link with a password or an expiration date](https://drime.cloud/support/sharing-and-collaboration/protect-a-link): Ask for a password before anyone opens your share link, or make the link stop working at a set date and time. Availability depends on your plan.