Download or print an Office document

You can download a Word, Excel or PowerPoint file from your Drive, and print it from the Office editor. For people who open the file through a share link, these options depend on the link's download setting.

#Download

In your Drive, select the file, then download it like any other file. To get the latest changes, make sure everyone has closed the document first: see How Office documents are saved, and their versions.

#Print

Word, Excel and PowerPoint files print from the Office editor's own print command: open the file, then use the editor's print command. The editor prepares the document for printing.

Other files, such as PDFs and images, print from the preview: see Print a file.

#When download, print and copy are off

In the Office editor, downloading, printing and copying content all follow the same right: the right to download the file.

On a share link, the owner of the file chooses whether visitors can download, with Allow download in the link settings (on by default). When it is off:

• visitors can open and read the document, but not download it;

• printing and copying content are off in the editor too.

To change it, see Customise a share link: downloads, custom address and branding.

#If it doesn't work

#Next steps

• Who can edit an Office document

• Customise a share link: downloads, custom address and branding

• Print a file