How Office documents are saved, and their versions

In the Office editor, you do not need to save by hand. Your changes are sent to Drime, and each save becomes a version of the file that you can go back to.

#When changes reach Drime

Changes are saved to Drime when everyone has closed the document. While someone still has it open, the file in your Drive does not show the latest changes yet.

So, before you download or share the latest state of a file that others are editing, check that they have closed it.

#Each save is a version

Each save creates a version of the file in Drime. To see them:

1. In your Drive, right-click the file.

2. Click File versions.

   Version history lists the versions by day and time, with their size. The version in use has the Current badge.

To go back to an earlier state, point to a version, then click Restore this version. See Restore a previous version of a file.

Drime keeps up to 10 versions per file, and removes the oldest first. Versions are kept for a number of days that depends on your plan: 30 days on the free and Starter plans, 90 days on Essentials, and 120 days on Professional and Advanced. The version dialog shows it. Versions count against your storage.

#The editor's own history

The Office editor (OnlyOffice) has its own version history, but Drime does not connect it. Use File versions in your Drive instead. Renaming the file from inside the editor is not connected either: rename it in your Drive.

#If it doesn't work

#Next steps

• Restore a previous version of a file

• Download or print an Office document

• Edit a Word, Excel or PowerPoint file with others