Share files safely

Sharing is safe when each person gets only the access they need, for as long as they need it. These good practices use settings Drime already offers.

#Invite people rather than sharing a link

A share link works for anyone who has it, even if it is forwarded. For files that matter, invite the people by email instead: only they get access. See Share a link or invite people: which to choose.

#Give the lowest level that is enough

No level lets a person delete items they do not own. See Sharing permissions explained.

#Protect your links

When a link is the right choice, set it up in its Link settings:

• Password protect: visitors must type a password. After 10 wrong attempts on one link within 15 minutes, they must wait. Send the password separately from the link.

• Link expiration: the link stops working after the date and time you choose. Visitors then see This link has expired.

• Allow download: turn it off and visitors can only preview the files, without downloading them.

Password and expiry are available from the Essentials plan. See Protect a link with a password or an expiration date.

A share link never lets visitors edit your files, except on whiteboards and Pages, which have their own edit setting.

#Check regularly what you share

In your Drive, open Shared, then Shared by me: it lists your items shared with people or with an active link. For each one, you can:

• change a person's level, or Remove them;

• turn off the link;

• use Unshare to remove everyone, or Delete sharing links.

See Change or remove access and stop sharing.

#In a workspace: restrict access

In a team workspace, Restrict access in the Share dialog hides a file or folder, and everything inside it, from the members you choose. See Who can see my files?.

#Sensitive files: share from the Vault

Files in your Vault are encrypted on your device. When you share one, the link carries the decryption key after the # sign, a part of the address that browsers never send to Drime. Keep such a link private: anyone with the full link can open the file, unless you also protect it with a password. See Share a file from your Vault.

#Next steps

• Protect a link with a password or an expiration date

• Change or remove access and stop sharing

• Share a file from your Vault